About Us Information and Grievance Redressal Mechanism for Passport Services in India

Information and Grievance Redressal Mechanism for Passport Services in India

(भारतसरकार)

Government of India

(विदेशमंत्रालय, सीपीवीप्रभाग)

Ministry of External Affairs

CPV Division

DISSEMINATION OF INFORMATION

AND

GRIEVANCE REDRESSAL MECHANISM

 FOR

PASSPORT SERVICES

No. PRO/PG/Misc/2014, September 10, 2014

Under the Passport Seva Project (PSP), the Ministry has put in place a citizen-friendly, strengthened Grievance Redressal System to ensure quick redressal of public grievances. The following mechanism, which has been set up for dissemination of information about various services, handling of grievances and citizen feedback, may be accessed by citizens to register their grievances:

(I)            ENQUIRY/INFORMATION:

 

1.            Through Passport Portal: The Passport Seva website

            (www.passportindia.gov.in https://www.hcisingapore.gov.in/http://www.indembassyankara.gov.in/images/ext-link-icon.gif ) provides information related to documents/formalities to be completed for online submission of passport application. In case of any other query, the applicant can log a request for  information: Link:www.passportindia.gov.in> Information/Feedback/grievance > information

2.            National Call Centre:  There is a National Call Centre with a toll free number (1800-258-1800), which operates in 17 languages on 24x7 basis to provide      comprehensive information related to application submission.

3.            E-mail/Call to respective Passport Office (PO):The Passport Seva website(www.passportindia.gov.in https://www.hcisingapore.gov.in/http://www.indembassyankara.gov.in/images/ext-link-icon.gif ) can also be accessed for getting details of each POwhereby applicant can directly be in touch with them through email/telephone/fax. Link:www.passportindia.gov.in>PassportOffices

4.            Helpdesk:  There is also an e-mail based helpdesk which can be accessed by    citizens through the Passport Seva website (www.passportindia.gov.in https://www.hcisingapore.gov.in/http://www.indembassyankara.gov.in/images/ext-link-icon.gif).

5.            mPassportSeva mobile app: Smartphone users can access  information using mobile app ‘mPassportSeva’. It is available on Aandroid, iOS, Windows and BlackBerry Platforms

6.            Short Message Service (SMS): This is an optional Premium SMS facility by        paying a one-time enrolment charge of Rs.30/-, payable in cash at the Passport   Seva Kendra to receive alerts and updates on passport application. Applicants      receive up to nine SMS on application status and actions needed. Also, theapplicant can send an SMS query at any time to know the current status of the application. Following steps may be followed by applicants to enroll to SMSfacility:

                      i.        Select ‘SMS services’ while submitting application and pay the charge in cash on visiting PSK.

                    ii.        In addition to the above, the applicant can track the status of his/her application by sending an SMS to 9704100100 in the format '<< STATUS>><< SPACE >><< File Number >>', for example, STATUS BNG071268435013.

 

(II)          PASSPORT GRIEVANCES:

 

1.            Passport Portal: In case of any grievance related to passport application, the      applicant can register the grievance through the Passport Portal under             link:www.passportindia.gov.in>Information/Feedback/grievance>grievance

2.            National Call Centre: An applicant can also register a grievance through National Call Centre (1800-258-1800), which operates in 17 languages on 24x7   basis by generating a Service Request Number (SRN) to track its status online,             which can be used for subsequent enquiry.

3.            Helpdesk: There is also an e-mail based helpdesk which can be accessed by     citizens through the passport portal (www.passportindia.gov.in) where grievances    can be registered

4.            Centralized Public Grievance Redress And Monitoring System   (CPGRAMS): An applicant can also register a grievance through CPGRAMS        portal (www.pgportal.gov.in https://www.hcisingapore.gov.in/http://www.indembassyankara.gov.in/images/ext-link-icon.gifand track the status online.

5.            Public Grievance Cell: There is also a Public Grievance Cell in CPV Division of             the Ministry of External Affairs under the supervision of the Chief Passport Officer    which deals with grievances received through telephone, e-mail and post.A    dedicated e-mail address i.e. passport.grievances@mea.gov.in https://www.hcisingapore.gov.in/http://www.indembassyankara.gov.in/images/ext-link-icon.gifis handled by   this Cell to take up the passport grievances.

            Note: In order to register grievance, applicant should quote the passport       file number/passport number, name, Date of birth.

(III)         DIRECT PUBLIC INTERFACE:

 

1.            Passport Office (PO): Applicants may visit respective Passport Office,       through Enquiry Counter/May I Help you/Information Facilitation Centre      (IFC) generally between 1000 to 1300 hours for status enquiry of their   applications, submission of their pending documents/clarifications. There is also     a Policy Section whereby escalated cases are processed after submission of       requisite document/re-police verification, etc. Details of each PO can be         accessed under link: www.passportindia.gov.in>PassportOffices.

2.            Passport Adalats: Applicant can also take recourse to Passport Adalats which    are being held by PO regularly to address long pending/complex cases.       Details/updated status regarding adalats can be checked on passport portal           (www.passportindia.gov.in https://www.hcisingapore.gov.in/http://www.indembassyankara.gov.in/images/ext-link-icon.gif).

3.            Passport Mela- In case of applicants facing problems in not getting online           appointment for submission of application, passport Melas are being organized        from time to time by Passport Office.Details/updated status regarding Mela can         be checked on passport portal (www.passportindia.gov.in).

(IV)        FEEDBACK/SUGGESTION:

1. Passport portal (www.passportindia.gov.in): Applicants are welcome to give feedback/suggestion through passport portal under             link:www.passportindia.gov.in>Information/Feedback/grievance>Feedback

2. Passport Seva Kendra- Applicant may give suggestion/feedback through the             suggestion/feedback boxes placed at PSKs.

3. CPGRAMS- Through CPGRAMS portal (www.pgportal.gov.in https://www.hcisingapore.gov.in/http://www.indembassyankara.gov.in/images/ext-link-icon.gif), the applicant     may also give their feedback with reference to grievance registered on        CPGRAMS.

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